Once an applicant has been selected to receive a fellowship award, the applicant will be required to provide proof of U.S. citizenship and proof of acceptance into a qualified graduate program by June 15, 2012 in order to receive the award. The applicant must also be enrolled in a qualified graduate degree program in Fall 2012. DOE will verify enrollment from the host academic institution prior to issuing the award to the recipient and the recipient’s host institution.
Graduate Program Enrollment
During the fellowship period, fellows must be enrolled as full-time students in a qualified graduate program at an accredited college or university in the United States or its territories. Fellows must remain enrolled concurrently and remain in good academic standing. Each fellow is required to develop and carry out an independent research project approved by their academic advisor as part of the thesis/dissertation required by the graduate degree program. The Fellowships is a three-year award, with the award beyond the first year subject to annual renewal. Fellows initially pursuing a Master’s degree must plan to pursue a Ph.D. immediately following the completion of their Master’s to remain eligible for the remainder of the award; the fellowship cannot be used to support a third year in a Master’s program.
Terms of Agreement
Each fellow must agree to the terms contained in the letter of appointment and the “Terms of Agreement,” which will follow the letter of acceptance from the DOE Office of Science.
Annual Renewal of Fellowship
Fellows will be required to report their research progress and complete a Fellowship Renewal Form with accompanying evaluation/assessment questionnaires and a copy of their latest academic transcripts at the end of each year of the fellowship to receive funds for the following year(s). These documents are to be completed and submitted through the DOE SCGF online system by mid-June. Mid-year progress reports will also be required and will help inform annual renewal decisions.
Annual Research Meeting
Fellows are required to attend the annual DOE SCGF Research Meeting. Each summer the Office of Science’s Office of Workforce Development for Teachers and Scientists will host the annual Research Meeting at a DOE national laboratory. The Research Meeting will provide an opportunity for fellows of the DOE SCGF to present their research to peer fellows and to invited researchers from universities and the DOE laboratories. The Research Meeting will include guest lectures, tours of the host laboratory, professional development seminars, and opportunities learn how to become a user of the DOE scientific user facilities and to collaborate with other scientists. The annual meeting will also serve as a fellowship orientation meeting for new, incoming fellows.
A research allowance of up to $5,000 is available to the fellow each year of the fellowship, which can be used for travel to a research conference or professional development opportunity, purchase of laboratory supplies relevant to the fellow’s research, books for coursework or graduate research, or computer and peripherals for academic use. All purchases must be preapproved by the SCGF program manager using the appropriate request forms prior to making the purchase to guarantee that purchases will be reimbursed. Fellows are encouraged to use the research allowance funds before the end of each fellowship year as any remaining balance cannot be carried over into the next year.
Optional One-year Deferral of Fellowship
For fellows pursing a Ph.D. in a graduate program that requires one year of teaching as a teaching assistant, fellows may choose to defer one year of the fellowship. Fellows can request the one-year deferral after completing the first year of their fellowship. This request must be made 45 days prior to the beginning of the academic year. During this time, the fellow must remain enrolled as a full-time student and remain in good academic standing.
If a fellow chooses to defer the fellowship for one year, all benefits (tuition, living stipend, research allowance) will be suspended and the fellow will be responsible for ensuring all tuition and fees are paid each term. Support will still be provided for the fellow to attend the annual DOE SCGF Research Meeting.